Last Updated: May 28, 2026

So Tribal Foundation (“the Foundation,” “we,” “our,” or “us”) values your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store, disclose, and protect information obtained through our website, programmes, events, partnerships, digital archives, and services.

By using our website or engaging with our services, you agree to the practices described in this Privacy Policy.

1. Who We Are

So Tribal Foundation is a Kenyan cultural organization dedicated to preserving, documenting, celebrating, and promoting Kenya’s tribal heritage while fostering unity, cultural pride, education, and intergenerational connection.

Our activities include:

• Cultural preservation initiatives

• Community programmes

• Educational outreach

• Digital heritage documentation

• Cultural festivals and events

• The Digital Tribal Encyclopedia

• Partnerships and collaborations

• Media and storytelling projects

2. Information We Collect

We may collect various categories of information including:

Personal Information

This may include:

• Full name

• Email address

• Phone number

• County or region

• Organization details

• Event registration information

• Donation details

• Volunteer applications

• Partnership inquiries

Cultural and Community Contributions

Where voluntarily submitted, we may collect:

• Oral histories

• Stories

• Photographs

• Audio recordings

• Videos

• Cultural documentation

• Traditional knowledge

• Community archives

Technical Information

When you use our website, we may automatically collect:

• IP address

• Browser type

• Device information

• Pages visited

• Website interaction data

• Cookies and analytics information

3. How We Use Your Information

We use information for purposes including:

• Operating our website and programmes

• Responding to inquiries

• Managing partnerships and collaborations

• Event registration and coordination

• Cultural preservation and archiving

• Educational initiatives

• Communication and newsletters

• Improving user experience

• Analytics and research

• Legal and security purposes

• Reporting and transparency obligations

We only use personal information where we have a legitimate reason to do so.

4. Cultural Archives and Sensitive Heritage Materials

As part of our mission, So Tribal Foundation may archive culturally significant materials contributed by communities, elders, researchers, artists, and participants.

We recognize that some cultural information may carry historical, spiritual, or community sensitivity.

Where appropriate, we may:

• Restrict public access

• Limit publication

• Seek community consultation

• Apply ethical preservation standards

• Respect cultural ownership considerations

We aim to preserve heritage responsibly and respectfully.

5. Consent and Voluntary Participation

By submitting materials, participating in interviews, attending events, or contributing to our archives, you consent to reasonable collection and use of information consistent with this Privacy Policy.

Participation in most programmes is voluntary.

You may decline to provide certain information, although this may limit participation in some activities or services.

6. Photography, Audio, and Video Recording

Foundation events, festivals, workshops, and programmes may involve:

• Photography

• Videography

• Interviews

• Audio recordings

• Documentary production

These materials may be used for:

• Cultural preservation

• Educational materials

• Promotional campaigns

• Reports and publications

• Historical archives

• Social media and digital communications

Where legally required or appropriate, additional consent may be requested.

7. Cookies and Website Analytics

Our website may use cookies and similar technologies to:

• Improve website functionality

• Understand visitor behavior

• Analyze traffic patterns

• Personalize user experience

• Improve security

You may disable cookies through your browser settings, although some website features may not function properly.

8. Email Communications

We may send communications related to:

• Events and festivals

• Programme updates

• Cultural initiatives

• Educational opportunities

• Partnership opportunities

• Newsletters

• Campaigns and announcements

Users may unsubscribe from non-essential communications at any time.

9. Sharing of Information

We do not sell personal information.

We may share information with:

• Service providers

• Event partners

• Educational institutions

• Government authorities where legally required

• Researchers with ethical safeguards

• Technology and hosting providers

• Sponsors and collaborators where relevant

Any sharing is conducted responsibly and only where necessary.

10. Data Protection and Security

We implement reasonable technical and organizational measures to protect information against:

• Unauthorized access

• Data loss

• Misuse

• Alteration

• Destruction

• Cybersecurity threats

However, no online platform can guarantee absolute security.

Users share information at their own risk.

11. International Access and Data Transfers

Our digital platforms may be accessed internationally.

Information may be stored or processed through systems located outside Kenya where necessary for website hosting, cloud services, or technical operations.

We aim to work with providers that maintain appropriate data protection standards.

12. Children and Youth Privacy

Some Foundation programmes involve youth participation, schools, and educational engagement.

We are committed to safeguarding children’s dignity and privacy.

Where required:

• Parental or guardian consent may be obtained

• Schools or institutions may authorize participation

• Sensitive information about minors will be handled carefully

We do not knowingly collect unnecessary personal data from children.

13. Retention of Information

We retain information only for as long as reasonably necessary to:

• Fulfill operational purposes

• Preserve cultural archives

• Meet legal obligations

• Support educational and historical preservation

• Resolve disputes

• Maintain organizational records

Some archived cultural materials may be preserved long-term for historical and educational purposes.

14. Your Rights

Depending on applicable laws, users may have rights including:

• Accessing personal information

• Requesting corrections

• Requesting deletion

• Objecting to certain processing

• Withdrawing consent where applicable

• Requesting communication preferences

Requests may be subject to legal, archival, historical, or operational limitations.

15. Third-Party Platforms

Our website and communications may include links to third-party websites or platforms including:

• Social media platforms

• Payment processors

• Partner organizations

• Event registration systems

We are not responsible for the privacy practices of third parties.

Users should review external privacy policies independently.

16. Donations and Payment Information

Where donations or payments are processed through third-party providers, financial information may be handled by secure payment platforms.

So Tribal Foundation does not intentionally store sensitive payment details unless required for lawful administrative purposes.

17. Research and Educational Use

Some information contributed to the Foundation may be used for:

• Academic research

• Educational publications

• Cultural studies

• Exhibitions

• Historical preservation

• Public awareness campaigns

We strive to ensure ethical use and respectful representation of communities and contributors.

18. Data Accuracy

We encourage contributors and users to provide accurate and truthful information.

While we aim to maintain reliable archives and records, some cultural and historical materials may reflect differing perspectives or evolving interpretations.

19. Changes to This Privacy Policy

We may update this Privacy Policy periodically.

Updated versions will be published on our website with the revised effective date.

Continued use of our services after updates constitutes acceptance of the revised policy.

20. Legal Compliance

We aim to comply with applicable Kenyan data protection laws and internationally recognized privacy standards where appropriate.

Nothing in this Privacy Policy limits any legal rights available under applicable law.

21. Contact Information

For questions, concerns, or requests related to privacy or data protection, please contact:

So Tribal Foundation
2nd Floor, Binaa Complex
Karen, Nairobi
Kenya

Email: culture@sotribal.ke
Website: www.sotribal.com

22. Final Commitment

So Tribal Foundation believes cultural preservation must be rooted in dignity, trust, ethical responsibility, and respect for communities.

We are committed to protecting both personal information and cultural heritage as we work to preserve Kenya’s stories, traditions, and identity for future generations.